Job Description
Job ID:
241681
About the job
In this role, you will provide day-to-day administrative support to senior leaders in the Transportation Infrastructure Management Division (TIMD). TIMD oversees the planning, engineering, and construction of Ontario’s provincial highway network. The work supports safe, reliable travel for people and goods across the province.
As part of the Assistant Deputy Minister’s Office (ADMO), you will support daily operations by helping the team stay organized, informed, and prepared. You will coordinate information, keep work flowing between teams, and make sure senior leaders have what they need to support major transportation projects across the province.
This role is a good fit if you enjoy variety, can manage sensitive information, and work well in a fast-moving environment with shifting priorities.
In this position reporting to the Manager, Policy and Programs, you will:
• provide administrative and scheduling/calendar support to the Assistant Deputy Minister and Chief Engineer;
• assess incoming requests and inquiries;
• coordinate the technological assets of the office;
• manage and analyze the office budget, process invoices and purchases, and coordinate the asset management.
Skills Required
What you bring to the team
Technical knowledge and skills:
You:
• have experience using established administrative procedures to manage records, track information, and support accurate documentation
• understand how policies and processes guide decision making and can apply them when handling sensitive, complex, or time-sensitive work
• can learn and apply organizational policies and approval processes to provide clear, accurate information to senior leaders
Communication and interpersonal skills
You can:
• communicate clearly with colleagues, leaders, and external service providers to share information and resolve issues
• explain administrative processes and provide support, training or guidance to colleagues when needed
• prepare clear, well-written correspondence
• handle confidential and sensitive information with care and good judgment
Organizational skills:
You can:
• can assess incoming requests and decide what needs your action and what should be directed to the appropriate leader or team
• prioritize your workload, meet tight deadlines, and coordinate multiple activities at once
• research office processes, assess what’s working, and recommend improvements to support efficient operations
• help resolve administrative issues, including reviewing and addressing budgeting or expenditure concerns
Other Essential Skills:
You:
• can use common office software (such as Outlook, Word, Excel, and PowerPoint) to prepare documents, manage calendars, analyze information, and support day-to-day operations
• have experience using specialized systems to track correspondence or support financial or HR processes
• can maintain basic office equipment and troubleshoot common issues to keep the workplace running smoothly
How to Apply
How to apply:
- You must apply online by visiting www.ontario.ca/careers. You must enter the job id number in the Job ID search field to locate the job ad. (Job ID# 241681)
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Read the job description to make sure you understand this job.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
- If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.